22/01/2026v1
This Privacy Notice (“Notice”) explains how RADIANT collects, uses, and processes your personal data when you access our services and activities, programme, session, contribute to the objectives of our project, or visit our website at https://radiant-cersi.squarespace.com/ (“Website”). It applies to all personal data we handle in connection with the provision of our services and activities, programme, session, and it continues to apply even after our relationship with you ends, in accordance with the applicable retention schedule, after applicable period we places personal data beyond use.
We may update this Notice periodically to reflect changes in our practices or legal and regulatory requirements. When updates are made, the revised version will be published on this page or, where appropriate and feasible, communicated to you by email.
We encourage you to review this Notice from time to time to stay informed about how your information is handled.
This Notice applies to the personal data you provide to us, and personal data passed to us by third parties.
This Notice does not apply when you leave our website.
Who we are
Your personal information is collected by: RADIANT CERSI. The Controller responsible for the collection and processing of your personal data is highlighted in the relevant documentation. In this Notice, RADIANT-CERSI is referred to as “we”, “us”, “RADIANT”.
How to contact us
If you have any questions, if you want to exercise your data protection rights or complaint, if any, please contact our Data Protection Officer at:
RADIANT
Brunel University of London
Kingston Lane
Uxbridge
Middlesex UB8 3PH
+44 (0)1895 274000
Complaint
If you have any complaints or if you are not satisfied with our response to your information request, please contact our Data Protection Officer in the first instance, at the above address. You also have the right to complain to the Information Commissioner’s Office, at Wycliffe House Water Lane Wilmslow SK95AF Tele: 030331231113.
Website: https://ico.org.uk/
Collecting personal data
We collect personal information in accordance with applicable laws, where necessary for the management and administration of RADIANT, and for the purpose of managing the participation in online meetings for Partners and support event delivery, provide access to learning resources, and respond to requests for information or collaboration, enabling effective coordination, engagement, and service improvement across RADIANT activities. We also process your personal data when you use our website. The personal data we collect about you is identified below (Particulars of Processing). We generally do not collect any special category or criminal convictions personal data. If we do so, we will process in accordance with the UK-GDPR.
How we use your personal data
We are required to have in place one or more legal basis to process your personal data; the main legal basis on which we generally process your personal data for RADIANT purpose are explained as follows:
1) performance of a task in public interest, when carrying out our core functions and any ancillary activity, RADIANT will be performing a task in public interest.
2) consent, when you give your permission to carry out the processing.
3) legitimate interest, where processing is necessary to achieve some of our business interests.
4) performance of a contract, when it is necessary to process your personal data to enter into an agreement and/or to fulfill our obligation in relation to an agreement we entered with you.
5) legal obligation, when the processing is necessary to comply with our legal obligation.
The specific processing purposes for which we collect and process your personal information are as follow:
· Incoming requests for information;
· Attendance at RADIANT-CERSI online meetings;
· Video recordings from masterclasses and learning events made available on the RADIANT-CERSI website.
· When people sign up to events
· Incoming requests for collaboration with RADIANT-CERSI
· Visitor of our website.
Particulars of Processing
If you use our service/activities, programme, session/websites / Purpose
If you contact us and make an enquiry about our project and our activities:
What we process:
We need sufficient information from you to respond to your enquiry, we generally do not collect more personal data than your email address and, potentially, your full name, that does not exclude that we do not need to take notes about you if it is required for us to provide you with our services or to respond to your enquiry.
In some circumstances, we record your request in a case folder, if the circumstances require us to do so. We will keep a record of our response.
The lawful basis we rely on is public task for the purpose of responding to your enquiry, and/or to fulfil our legal obligation to respond to your request.
If you attend our meeting and you are acting on behalf of our partners and/or any other company, regardless of if their status as public authority or private company.
What we process:
Business email address, and any other personal data you provide us with.
We process your personal data to carry out our public task and to fulfil our legal obligation for the purpose of RADIANT-CERSI project.
If you register, attend an event hosted online by a third-party platform such as Microsoft Teams.
What we process:
If you are an attendee or a presenter at this online event, we will need the email address. We use your email address to provide you with the event information, details and the link to the event. We do not publish or make visible your email address when organising the event, but your credential will be visible to another attendee.
Our purpose for collecting this data is to facilitate the event, group masterclass, webinar and to provide you with the access to it for your benefit. Ou lawful basis is public task, and we rely also on your consent to record and make publicly available your personal data, once the record is made available on our website, if you withdraw, we will be unable to assist you. If the event it is being recorded, we will notify you in advance.
Responding to survey advertised on RADIANT websites.
We are the facilitator of this processing, and it is within our legitimate interest to facilitate that activity. Please see each notice if they intend to share any data with us, this information will be contained into their privacy statement.
Additionally, we may use your personal data to protect and defend our legal rights; by enforcing our rights under any agreements you have entered with us, to protect and defend us against any complaints, dispute or associated litigation.
We have a legitimate interest in enforcing our rights.
We do not collect any special category and/or criminal conviction data.
Who we share your personal information with
Where necessary, your information will be shared with third parties in the situations described in this Notice and always in a way that aligns with our commitments to data protection. All third-party relationships are reviewed carefully to ensure their practices meet the standards required under data protection legislation; any organisation processing data on our behalf acts strictly under our instructions.
Your information may need to be shared with members of the project team, partners, sponsors, and other organisations—whether public bodies or private companies—where this is necessary for the delivery and administration of our project or to meet our legal and regulatory obligations. We may also share your personal data with other parties involved in organising or supporting events, masterclasses, lessons, or meetings.
In addition, we may disclose your information to public authorities or government agencies where required to comply with legal or regulatory duties, or in some cases to pursue our legitimate interests, provided such sharing is reasonable in the circumstances. Your data may also be shared in connection with corporate transactions, such as a merger or acquisition.
To support the smooth provision of our services, we may share your personal data with selected third parties, including:
· Business partners, suppliers, and subcontractors.
· IT and software providers who supply and maintain our systems, infrastructure, communications tools, and databases, and who support customer relationship management and marketing activities.
We may also disclose your personal information if we are required to do so by law, to enforce or apply our agreements with you, or to protect the rights, property, or safety of our organisation, our staff, students, or others.
Our websites may include social media features (such as “share” or “like” buttons) provided by third-party platforms like LinkedIn. Any data collected through these features is processed in accordance with the privacy policies of the respective social media providers.
Our websites may also contain links to and from the websites of partner organisations and affiliates. If you follow such links, please be aware that these websites have their own privacy notice, and we do not accept responsibility or liability for them. We encourage you to review this notice before submitting any personal data to those websites.
· We use Microsoft Teams to deliver our event, masterclass, lessons, and meetings.
· We use YouTube to publish the recording on our webpage.
· We use LinkedIn to publish some activities and news.
· Canva [insert what’s the purpose]
· Goole drive [insert what’s the purpose]
· Slack [insert what’s the purpose]
· Please note, all the above sites drop in non-essential cookies.
International transfer
We aim to keep personal data within the UK or in data centers located in the EU or EEA whenever this is feasible. Although we do not generally send personal information to other countries, some of the external service providers we rely on operate outside the UK and EU/EEA. As a result, your data may occasionally be transferred to countries or regions that do not offer the same level of legal protection as the UK.
When these transfers are necessary, we apply safeguards to ensure your information remains protected in line with UK data protection requirements. These protections may include thorough checks on our suppliers, technical and organisational security measures, and contractual commitments—such as standard contractual clauses—requiring those suppliers to handle your information securely and maintain confidentiality. The specific measures we use depend on the nature of the data and the location of the supplier to process it.
Please be aware that sending information over the internet is never completely secure. While we take steps to safeguard your personal data, we cannot guarantee the security of information transmitted to our websites, and any transmission is done at your own risk. Once we receive your data, we apply strict security procedures and controls designed to prevent unauthorized access, loss, or damage. For any information about the transfer, please contact our Data-Protection@brunel.ac.uk
How we protect your information
We have in place technical and organizational measures to protect your personal data appropriate to the risk.
How long we keep your personal data
How long we keep your Personal Data will depend on the purpose for which we use it and our legal and regulatory obligation. We will only retain your information for as long as is necessary for the purposes set out in this Notice and as is necessary to comply with our legal and regulatory obligations. We do not keep more personal data than we need for the particular purpose.
· Where we have provided you with a service, we may also keep an archived record of your Personal Data as set out in Brunel University of London retention schedule.
Your Information Rights
Data protection law gives you specific rights over the personal information we hold. Subject to certain conditions, your rights are as follow:
· The right to access your personal data held about you.
· The right to rectify your personal data, requiring us to make changes to your personal data if it is inaccurate or incomplete.
· The right to erase your personal data, where we do not have a reason to continue to process such information.
· The rights to restrict our processing of your personal data in certain circumstances.
· The right to portability which is the rights that allow you to ask us to transfer to another party some of the information we hold about you to a third party, in a structured machine-readable format.
· The right to object to our processing of your personal data, in some circumstances we will not be able to assist you with your request, as the right is not absolute.
· The right not to be subject to automated decision making, including object to profiling and not be subject to a decision which is based solely on automated processing, which produces significant, legal impact affecting you.
· The right to withdraw from consent, where consent is the lawful basis.
How to exercise your right
You can exercise your rights by contacting us at Data-Protection@brunel.ac.uk, it is important to explain that the right are not always absolute and can only be exercised in some circumstances. You will receive, in any case, a response within one calendar month or any extension allowed by the data protection law.
Website
If we collect personal data via our website, you will be notified upfront about this and about the purpose for which we need to process your personal information.
We only use necessary (essential) cookies for the operation of our website; if you opt out and disable this cookie, you will not be able to access all the functionality. It is worth to note that some of our functionality may not work if you disable the cookies. We only use necessary (essential) cookies for the operation of our website; if you opt out and disable this cookie, you will not be able to access all the functionality. It is worth to note that some of our functionality may not work if you disable the cookies. We also use personal data we hold about you to pursue our legitimate interests in providing our services to you, improving our website.